Exhibitors’ Manual

Please click the icons below to download the Manual, Forms and Appendices:

Exhibitors’ Manual

Form A - Indemnity Form
(Please sign FORM A and return to the IWA-ASPIRE 2019 Conference Secretariat via the Exhibitor Portal at https://icc.eventsair.com/iwa-aspire2019/exhibitor with the login details provided)

Form B - Exhibitor Information
(Please complete FORM B and return to the IWA-ASPIRE 2019 Conference Secretariat via the Exhibitor Portal at https://icc.eventsair.com/iwa-aspire2019/exhibitor with the login details provided)

Form C - Exhibitor Badge, Contractor Badge and Vehicle Pass
(Please complete FORM C and return to the IWA-ASPIRE 2019 Conference Secretariat via the Exhibitor Portal at https://icc.eventsair.com/iwa-aspire2019/exhibitor with the login details provided)

Form D - Booth Fascia Name & Booth Facilities Order Form
(Please complete FORM D via the Official Stand Fitting Contractor’s  (PICO’s) Online System at https://os.hk.pico.com/online/public/tologin/186 with the login details provided)

Form E - Communication Facilities Order Form
(Please complete FORM E if communication facilities are required.)

Form F - Exhibition Stand Catering Order Form
(Please complete FORM F if catering service is required.)

Appendix 1 - Freight Forwarding and Shipping Manual and IWA-ASPIRE 2019 - Combined Commercial Invoice & Packing List
Appendix 2 - HKCEC Loading Area Map (Effective from 20 Jan 2019)

 

Exhibitors' Checklist

Forms	Deadline
Form A: Indemnity Form	10 September 2019
Form B: Exhibitor Information
Form C: Exhibitor Badge, Contractor Badge & Vehicle Pass
Form D: Booth Fascia Name & Booth Facilities Order Form
Form E:  Communication Facilities Order Form	8 October 2019
Form F:  Exhibition Stand Catering Order Form

 

Notes:

1. Forms A-C must be returned to the IWA-ASPIRE 2019 Conference Secretariat via the Exhibitor Portal at https://icc.eventsair.com/iwa-aspire2019/exhibitor
   before10 September 2019. 
2. Form D must be returned to the Official Stand Fitting Contractor via their Online System at https://os.hk.pico.com/online/public/tologin/186 before10 September 2019. 
3. Forms E-F must be returned to the Hong Kong Convention and Exhibition Centre via email to either avachan@hkcec.com or dorothyng@hkcec.com before 8 October 2019.
4. Exhibitors who join the Exhibition after the deadlines stipulated are requested to submit all forms immediately.
5. For custom-built booths on ‘raw space’, design and construction plans including electrical, lighting and telephone installation sketches must be submitted to the IWA-ASPIRE 2019 Conference Secretariat by email to  info@iwaaspire2019.org and the Official Stand Fitting Contractor via their Online System at https://os.hk.pico.com/online/public/tologin/186 no later than 20 September 2019 for approval by the Hong Kong Convention and Exhibition Centre.
6. For Standard Shell Scheme Booths, design of the self-standing panels or self-standing banners within the booth area must be submitted to the IWA-ASPIRE 2019 Conference Secretariat by email to info@iwaaspire2019.org no later than 20 September 2019 for the review of the Organisers.

 

Exhibitors’ Schedule

All Exhibitors should ensure their booths and promotional materials are displayed and their exhibition booths open during the exhibition opening hours.

Welcome reception will be held at 18:00 – 20:00 on 31 October 2019 at the Convention Hall and Convention Foyer.  Exhibitors are highly recommended to display the booth during the time.